Intuitive Project Management: Avoid the Schedule-Centric Approach for Better Results

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In the ever-evolving landscape of project management, efficiency and clarity are paramount. Today, we shed light on the paradigm shift brought by ProjectContexts – a transformational project management platform that transcends the limitations of traditional scheduling-focused software.

1. Planning Project Elements: Beyond Schedules

Contemporary project management software often fixates on schedules, creating an unnecessary hurdle for project managers. Figure 1 illustrates the common scenario where these tools start with an empty schedule, diverting attention from crucial project elements. At ProjectContexts, we challenge this norm.

Figure 1: Schedule-focused PM software

Imagine a different approach: ProjectContexts advocates a top-down approach, urging project managers to prioritize the project charter, objectives, deliverables, and scope initially. Refer to Figure 2 for a project setup that intuitively aligns with your project’s vision.

Figure 2: Intuitive Project set-up

2. Intuitive Project Set-up: Relationships Beyond Schedules

ProjectContexts addresses the difficulty of delineating project components without a predetermined schedule. Our approach introduces a user-friendly concept wherein all elements can be viewed and modified seamlessly, whether within or outside the schedule. This flexibility allows users to initiate projects with an empty schedule if desired (See Figure 3). The relationships between tasks are simply task properties, utilizing a schedule for graphic definition convenience while remaining editable without the limitations of a rigid schedule.

Figure 3: Auto-Duration feature

3. Summary Tasks and Systems: Enhancing Clarity and Precision

In ProjectContexts, a “task” is precisely that – a unit of work. But a “summary task” is reimagined as a “system,” representing a collection of tasks, deliverables, or phases. Unlike traditional software, easily up/downgrading tasks to/from summary tasks are replaced by a more accurate and error-resistant system in ProjectContexts.

More Than Just A Schedule

Ultimately the schedule looks similar to other PM software schedules with graphical relationship input (Figure 4) but also includes a Schedule Resource Panel (Figure 5) for tracking accuracy.

Figure 4: Schedule
Figure 5: Schedule Resource Panel

Workspace ON-Schedule vs OFF Schedule

Managing ON-Schedule and OFF-Schedule elements in traditional project management has been an ongoing challenge with today’s contemporary project management platforms. The main issues reflected are scattered project components across different platforms which can cause for lost work and unnecessary time consumption. ProjectContexts eliminates the ON-OFF schedule differentiation, providing a unified space for all project-related elements (See Figures 6 & 7).

Figure 6: View elements inside a schedule (ON-Schedule)
Figure 7: Task OFF-Schedule

Key features include the use of Contexts to replace to-do lists, the association of issues and action items with systems, the integration of systems into supplier contracts, the intelligent linking of contract milestones with project milestones, and the incorporation of meetings and minutes within the platform.

Addressable Systems

Systems can be addressed inside a schedule for example to filter a schedule. (Instead of selectively hiding / unhiding summary tasks) (Figure 8)

Figure 8: Addressing Systems inside a Schedule

Systems, Task,s and Milestones can be addressed outside a schedule, for example for interfacing with supplier contracts, terms of payments, supplier tendering, progress reports, etc. (see Figures 9, 10 & 11)

Figure 9: associate systems with suppliers
Figure 10: Schedule of Events in a Customer Contact (“Milestones” in a schedule)
Figure 11: Systems as Deliverables

Unlock the Future of Project Management with ProjectContexts

Ready to experience a new era of project management? Sign up for our free trial and explore the intuitive, efficient, and error-resistant world of ProjectContexts.

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Join us in revolutionizing the way projects are managed – where the focus is on the scope of your project, not just the schedule.